Difference between revisions of "2016 Annual General Meeting Minutes"

Revision as of 10:14, 13 December 2016

Minutes of the 2016 Bridge Rectifier Annual General Meeting.

Membership

As of Saturday 19th November Bridge Rectifier had 16 paid-up members.

Present

• Andrew B
• Adam B
• Rob B
• Matthew F
• Paul D
• Sky W
• Martin M
• Giles E
• Guy L
• David H

Remote participation and proxy votes

Three members cast votes via e-mail.

No members appointed a proxy.

Quorum and majority =

Quorum is set at 25% for general meetings, which means 4 present out of 16 would be required. The meeting was quorate.

Majority is set at 75%, meaning that 12 votes for would be required to pass a motion/resolution.

Agenda

Item 1. Welcome and review of progress (Andrew Back)

Andrew did a short presentation on the history of Bridge Rectifier and progress made.

Item 2. Treasurer's report (Guy Lymer)

Guy presented the treasurer's report and everyone thanked him for having done an excellent job.

Item 3. Elect new board of directors

This could not be done at the meeting, since notice had not been given and candidates the opportunity to stand for re(election), nor subsequent notice for absentee members to cast their votes.

However, Rob Blake and David Hayward both indicated that they are standing down, effective as of 19/11/16. Everyone thanked them for their contribution as founding directors.

An e-mail will be circulated to give opportunity for members to stand for election as a director, following which voting will be conducted via e-mail.

Item 4. Motions

4.1. Director roles & responsibilities (Andrew Back)

It was proposed that all Directors must:

• Be a signatory to the bank account and commit to authorising online transactions as required;
• Open up the space at least once a month.

Exceptions may be made in exceptional circumstances, subject to approval by the other directors.

Outcome

All present and 3 e-mail voted for, giving a total of 13 for. Motion passed.

4.2. Laser Cutter purchase (Andrew Back)

It was proposed to commit £1,000 of Bridge Rectifier funds towards the purchase of a CNC laser cutter and initial sheet stock material, with the remainder being funded via a grant application. In the event that the application is not successful, it is proposed to raise the remainder via a crowdfunding campaign.

Outcome

All present and 2 e-mail voted for, with 1 e-mail abstain, giving a total of 12 for. Motion passed.

4.3. Small general purchases (Andrew Back)

It is proposed that the Directors be able to purchase tools, equipment and materials up to a total value of £500 per calendar month, subject to unanimous approval of all the directors. Which is to say that such purchases need not be approved by the wider membership.

Outcome

All present and 2 e-mail voted for, with 1 e-mail abstain, giving a total of 12 for. Motion passed.

4.4. Electronic membership system (Rob Blake)

It was proposed to create an electronic membership system for Bridge Rectifier using our WordPress site as a starting point.

The software costs are estimated to be circa $100 (USD) and approval is sought for a maximum expenditure of $150 as a contingency.

Outcome

All present and 2 e-mail voted for, with 1 e-mail abstain, giving a total of 12 for. Motion passed.

Discussions

These were simply points of discussion, with no concrete proposal or motion being put forward.

Heating (Rob Blake)

The possibility of buying an electric boiler heating system was discussed, along with the pros and cons of this vs. electric heaters and thermal underwear.

Rubbish (Rob Blake)

The issue of not having a rubbish collection was discussed. It was suggested that whoever unlocks the space might take rubbish away when they lock up.

Meeting close